Linking Media Files in CMMS Modules

Hi all,

Many of the modern CMMS products in the Market has the facility to upload links to media files in almost all the modules within the system. Such Multimedia files will help users in quickly referring to documents, drawings, e catalogues, SOPs, viewing maps etc. I came across a document on the subject. You could read the full document through the link given below.

www.plantservices.com/articles/2015/asset-manager-multimedia-content-in-your-cmms/?show=all

Well defined removal routes for critical equipment, lists of special equipment with their storage details, emergency procedures etc will add pep to the CMMS that can give access to such documents to the concerned people whenever the need arises.

Any CMMS worth its while needs to have this facility as a quality value add. Check MPulse software for this wonderful feature.

KayCee

Selling your ideas to help make improvements in the workplace

Hi,

How many of us market our “Continuous Improvement” ideas well within the organisation?

My experience is that it is very difficult to bring about even small changes since there is a natural resistance to any change.

I came across this article on marketing your ideas to internal clients and decision makers.

Selling your ideas to help make improvements in the workplace.

Read and hone your marketing skills.

KayCee

Operations-driven reliability

Hi all,

In some of my earlier posts I have spoken about reliability, simple “Look, Listen, Feel” strategy in condition based maintenance strategy etc.

I came across an article in “Plant Services” web site covering a few of the areas and working towards “Operations – driven reliability.

I conducted a workshop on Reliability Centred Maintenance where I had covered the aspect of “Managing User / Client / Operator” expectations.

Please read this article following the link given below.

Operations-driven reliability.

Kaycee

Importance of Training the work force on Electrical Safety

Hi,

Electrical Power is used by all the staff members in a work force, at all levels.

To be safe, it is essential that every one understands the importance of basic electrical safety. For those who work on powered equipment, it is vital that they know more about electrical safety.

To achieve near zero electricity power related accidents in any organisation it is a must that layered, regular training and refresher sessions are conducted. Audit on how people comply to safety rules is also essential to measure the training effectiveness and attitudinal change brought about.

Here is a link to an article on the importance of training and audit on electrical safety.

http://www.plantservices.com/articles/2013/best-electrical-safety-practices-for-your-plant/?show=all

Regards

Kaycee

Control your repairs and spares, avoid costly downtime

Hi all,

All those who maintain capital assets by way of equipment, systems, buildings and vehicles cannot deny that they had to do some sort of repair work due to break down, reduced capacity, failures etc, some time in their day-to-day operations.

How the repairs were done, who all were involved, where was it done, What was done, when was it done and why did it become necessary are a few questions that need to be answered and recorded as part of the “Equipment / System History”.

I came across a very well written article on the importance of ensuring:

  • that the “Repair work” is assigned to the trained and skilled personnel.
  • that a well organised and clean workshop is used to do the necessary repairs, if not done on site, on location.
  • that quality spare parts and other material should be available in time, to avoid delay in work schedules.

The Link to the article is given below:

Reliability: Gain control of your repairs and spares to avoid costly downtime.

Reliability goes hand-in-hand with the quality of work done. It is essential that the repair personnel in the maintenance department are trained in their core skills and periodically tested for their skill retention. These people should be encouraged to learn new skill sets so that they also can rise in the hierarchy as deemed necessary.

The HR angle to skill retention in an organisation, getting better employee loyalty, better team development etc will flow from the way we try to motivate them.

Thanks

Kaycee

Electrical Systems: The history of electrical safety

Hi all,

Making “Safety at work” a religion will help save many lives, will reduce accidents and injuries, improve individual productivity, business reputation, employee loyalty and the overall bottom line of any business.

Every aspect of work needs to be made safe, but one of the most hazardous and common place accident prone area is people working on electrical installations.

What is visible is generally comprehended and people become aware of the danger and take care. An arc flash is a hidden danger and can strike at will from any of the closed and secure switchgear cabinets.

I found this very infomative article on the history of electrical safety and the evolution of OSHA standards regarding the same in the Plant Services online magazine. Please click on the link to read.

Electrical Systems: The history of electrical safety.

Safety is everybody’s business. The Managers have the additional responsibility of ensuring that his team is fully aware of the safety requirements and adhere to all the regulations in letter and spirit. Thisis part of the team building exercises and training.

Kaycee

Cleaning Glazed Areas – The challenges

Hi all,

Two small disclaimers are necessary in the beginning itself:

  • all the opinions voiced in this Post are my own and not that of any organisation that I worked with or am currently working with.
  • Some of the descriptions of buildings and problems faced therein are mentioned in this post, without actually naming them or giving out their locations. If the readers find some matching buildings in their own imagination or experience, it is their own imagination.

Glazed facades / domes / atrium roofs

Glass has been a great building material for quite some time. The technology improvement in making plate glasses have brought in a large variety of glass in various hues, colours, sizes and shapes available to the architects and building engineers. What this has brought about is large glass facades, walls, doors, etc at times measuring a few acres of surface area in a building.

The artistic domes atop buildings and atrium roofs add style and glamour to buildings.

Glass has become an integral part of every building in view of meeting the “Day light harvesting” requirements, grand facades, reducing stored heat or cold as the case may be and other architectural interests.

Maintenance challenges

When compared to painted or other types of external wall coverings, glass offers a longer time line between maintenance cleaning and other work on them. The smooth glass surface is less likely to retain debris, dust and moisture compared to rougher painted surfaces and porous natural stone coverings. The use of a combination of glass and aluminium cladding for facades has caught on like wild-fire.

Not withstanding the above facts, glazed exteriors also require periodic maintenance – this is an inescapable fact.

Architects, building engineers and building / facility owners also need to be aware of the glazed area maintenance requirement at the building design stage itself. If the maintenance related provisions are made at the design stage, the implementation of periodic maintenance becomes easier and fool-proof. I am going to cover the challenges in glazed area maintenance in a series of case studies.

Case 1.  Small factory building with glazed facade

In this building the glazed area was basically for show purpose. The architects had not provided any means to do glass cleaning. The height was not much, but more than what was reachable even with the longest telescopic glass cleaning equipment. There were no accessible perches in between, to provide access. There were no anchor points provided on the flat terrace, to allow people to access from the top. The dusty external environment made the facade dirty very frequently. As the Facilities Management agency for this building, we suggested procurement of a scissor / boom lift for the facade cleaning purpose. the same equipment could be used for other purposes such as high mast light fitting maintenance, accessing the steam / chilled water / DM water pipes running on raised structures etc. It was a worthwhile investment wisely made by them.

Safety Factors in Using a Scissor / Boom Lift

Only a trained and authorised person should be allowed to drive and operate the scissor / boom lift. The driver may not necessarily go up with the lift while the cleaning person is on task. The driver needs to be around to assist in changing the height of the boom, moving it to the sides etc. These operations / controls of the boom bucket should be with the driver alone.

The people undertaking the cleaning should wear all essential PPE such as safety helmet, nose mask and eye protection (in case of flying dirt and debris) and a full body safety harness that is anchored to the boom bucket anchoring points.

Scissor / Boom lifts should be parked in more or less level ground, before the people are lifted up. Positive additional support using hydraulic jacks should also be applied.

Case 2.  Very well-known education institution with a large academic centre with a deep atrium and tall central structure

The architects had chosen natural stone for covering the external walls. The stone colour would not show much of the dirt that settled on its rough surface. The central tower was totally air-conditioned, hence had sealed windows. There was no way to access the window panes from the outside since it was too tall to reach from the atrium. Atrium was accessible only through staircases, thus ruling out a boom lift or other types of vehicles entering there and being used for access. Yes, we could have lowered a vehicle in using a heavy-duty crane, but the vehicle would have been constrained to remain within that area and would have been underutilised.

There were no anchor points provided on the terrace. The terrace layout and structure were not amenable to lay a trolley for a davit and cradle arrangement to move around the periphery. The management was not very keen on making a big capital expenditure for the facade cleaning equipment also, since it was not budgeted for in the initial plan.

Yes, spider man technique using improvised anchor points could have been used.

I am not aware as to how they finally managed, since I left the facility for other new projects and at a later date my company stopped working in that facility too.

Case 3.  A Tech Giant with a large office space completely covered with glass all around

In this case every thing was provided for. A clean rectangular foot print for the highrise building allowed clean runways for the davit to run on the terrace and enough space to lower the cradle at all positions. Good quality, known brand of cradle mechanism was installed and operated as well.

Safety Factors in Using Cradle Mechanism

The people using the cradle mechanism are to be trained, tested and authorised for using the same. Periodic refresher training and testing are also required. “Train the trainer” route also could be taken on the long run to train a couple of internal trainers, thus reducing the recurring training cost.

All essential PPE should be issued and used by the people assigned to the cradle work.

Work permit should be issued after ascertaining the safety aspects and hazards analysis. The wind speed should be a maximum of moderate levels only – otherwise too much of swinging of the cradle could lead to accidents, banging onto the building facade, damage to the facade including glass etc.

Review of load test certificates, ropes and other load bearing members of the cradle arrangement should be done before attempting to operate. All periodic statutory tests and certification are to be current before starting operations.

The building owner and users should be briefed about the facade cleaning work plan.

Necessary barricades for risky areas, security personnel posted at tactical positions to guide other users and full supervision of the work are essential to ensure total safety.

Case 4. An automobile manufacturing plant with a network of long interconnected production bays.

The designer had provided for “Northlight” glazed areas in each bay. The roofs were slanting type, with sheer falls at the northlight area. All the glass panes were sealed to their frames to avoid ingress of water during rain. The glazed areas were not accessible from the ground due to height and other structures blocking the path for boom lifts. The only access was from the roof. Climbing on the roof itself was a hazardous exercise, due to the complex structures and the slope.

Representative Northlight roof structureJust to help in visualising the problem, a representative drawing of the bare structure is given here.

The cleaning from inside was comparatively easier since the cleaning crew could climb on the internal structure and reach the glazed area.

Much thought was given and ideas were discussed before reaching the ultimate decision on how to safely work on this job. A steel rope was anchored to both ends of each bay and tightened as far as possible. These ropes were further anchored to some points on the lower side of the sloping roof, so as to keep the rope as taut as possible. The work platform was hung on to the rope with a pulley arrangement to lower and hoist. People working from the platform were anchored to the rope using extension bits and the full body harnesses.

Getting the “Work permit” each day was a mammoth task since the Company management wanted a zero accident record. We managed the same without any mishaps barring minor abrasions to a couple of people.

Tail Piece

Imagine the team that does facade cleaning on the World’s tallest tower “Burj Dubai” and other such buildings!

The idea behind this blog entry is to get the regular readers thinking on the right lines from the building design stage till the regular maintenance.

Comments and suggestions are welcome. Thanks in advance!

KayCee